Department/Unit: Administration & Finance
Duration: One Year (Renewable)
Location: Dar es Salaam – Tanzania
Reports to: Admin and Finance Controller
Salary: TSHS: 350,000 (gross/monthly)
About ERM Attorneys:
ERM Attorneys is the fastest growing law firm practicing law in Dar es Salaam and elsewhere in Tanzania. Our areas of practice include Immigration and Refugee Law, Cooperate and Commercial Law, Insurance Law, Litigation & Dispute Resolution, Banking and Finance Law, Insurance, Intellectual Property Law, Real Estate Law, Land law, property conveyance and Mortgage Financing, Employment, Employee Benefits & Labour Relations, Arbitration, Gas and Oil, Energy and Mining, Constitutional & Administrative Law, Tax Law.
For this reason we aspire to recruit the most intelligent and dedicated staffs who will work to further our mission and vision.
Vision
At ERM Attorneys we aspire to be one of the top tier legal firms in Tanzania and Africa with the purpose of provision of exceptional service and satisfaction to our clientele.
Mission
We take pride in ensuring our customer satisfaction by the positive results of our service. Our Motto is “where results matter” which entails our commitment to ensure results for our clientele. To this end we endeavor to:
- Ensure satisfaction of customers become a norm and symbolic of our law firm
- Integrity, serenity, diligence and confidentiality will be our guiding principles in our day-to-day business with clients.
- Being result oriented we will only be satisfied when we deliver on behalf of the clients in our everyday endeavors.
For more information on ERM Attorneys, please visit: www.ermattorneys.co.tz.
How to Apply:
This position is open to everybody who qualifies.
For the interested applicants please send your applications to: This email address is being protected from spambots. You need JavaScript enabled to view it.
Deadline: All applications should be sent to the above email not later than 22 December 2022
Note: Due to the volume of applications that we receive, only those individuals shortlisted will be contacted.
Administration Officer Details:
Job brief
We are looking for a competent, dedicated and smart female Office Assistant to help with the organization and running of the daily administrative operations of the ERM Attorneys office.
The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
Responsibilities
- Perform receptionist duties when needed. She will serve as a receptionist and maintain the front desk of the office.
- Organize office and assist associates/staffs in ways that optimize procedures and processes.
- Sort and distribute communications in a timely manner
- Create and update records ensuring accuracy and validity of information
- Schedule and plan meetings and appointments
- Monitor level of supplies and handle shortages. This entails Ensuring availability of office supplies including availability of printer tonners, pens, pencils notebooks,
cabinet files, printing papers etc. - Answer all telephone calls directed to the ERM landline phone or any other mobile phone dedicated for the office use.
- Ensure and arrange logistics for the attorneys to attend clients and court matters as needed as per the attorneys schedule and as need arises.
- Resolve office-related malfunctions and respond to requests or issues accordingly
- Coordinate with other departments and aspects to ensure compliance with established policies and rules of procedure.
- Maintain trusting relationships with suppliers, customers and colleagues
- Maintain the office petty cash to cater for normal operations of the office.
- Keep all the receipts and account for all expenses arising from the monies entrusted to her.
- Guide clients to the attorneys’ offices as needed and ensure conformability of the clients in accordance with the office guidance and needs.
- Conduct basic accounting processes for the office
Requirements/Abilities/Knowledge/skills/Experience
- Certificate/Diploma/Degree in Administration, Secretarial services
- Proven experience in office assistant position, virtual assistant or in another relevant administrative role.
- Working knowledge of office equipment including computer ( Desktop, Laptops, tablets), Printer, tonners and tonner dispensation, office equipments sent up ets
- Thorough understanding of office management procedures and Office policy implementation.
- Excellent organizational and time management skills
- Analytical abilities and aptitude in problem-solving
- Excellent written and verbal communication skills (fluency in Swahili and English preferred)
- Knowledge of computer system administration
- Proficiency in MS Office (MS Word, Excel, PowerPoint and Access)
- Prior experience working with the law firm or related fields in a similar post will be an added value
- Smart and friendly at place of work.